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BC-2026-003 · Lead: IT · Sponsor: Tom Reid

Legacy policy admin replacement

Low priorityRejectedStart 2029
  1. Gate 1
    Business Case
  2. Gate 2
    Charters
  3. Gate 3
    ROI Overview
  4. Gate 4
    Submitted
  5. Gate 5
    Rejected

Stage-gate decision

1 · Core business case

Replace the 1998 mainframe policy admin system.

Benefits of doing it

  • Removes key-person risk
  • Enables new products
£1.10m / yr

Cost of not doing it

Unsupported platform; rising failure risk.

£3m / yr

Strategic aims

Risk reductionDigital transformation

2 · Departmental charters

Each participating department signs a charter with its own mini business case and funding contribution.

IT£2m(24%)
Platform risk
Lead.
✓ Signed
Raj Patel · 2026-08-14

3 · ROI overview

Total investment£8.50m
Annual benefit£1.10m
Payback7.7 yrs
3-year ROI-61%
3-yr cost of inaction£9m

Funding position

Committed (signed)£2m
Pledged, unsigned£0
Funding gap£6.50m
Outstanding sign-offs0

History

  1. 2026-02-20 · Rejected
    Deferred: re-scope into phased approach